1. Introduction
   This document outlines how the Non-Resident Nepali Association (NRNA) Finland Ry collects, processes, uses, discloses, transfers and stores information about its members to provide and administer NRNA services in and outside Finland. Membership of the NRNA is personal and only available to persons qualifying as Non-resident Nepalese as per the official definition outlined in the association’s statute.
   
2. Statement of Intent
   As a registered association in Finland , we take our responsibility to safeguard your information in the way it should be and  use your information solely in service of this mission of the association.
   
3. Validity of Membership
   Membership is valid for two years, after a successful verification process. Membership to NRNA means membership of the global organisation and relevant subsidiary or affiliated national organisations of NRNs in the country of residence of the member.
   
   With a valid membership of NRNA, the members enjoy a gateway to a common platform of the global Nepali community and can stay connected with Nepal & Nepali Society. Members become part of the network with people having similar interest groups (physical & virtual) and enhance their capacity to negotiate with Nepal governments & organisations.
   National Coordination Councils (NCCs), which is an NRNA affiliated organisation outside Nepal, provide additional services to the members, which allows them to share Knowledge, Skills, Experiences & Initiatives. Members are entitled to use diaspora infrastructure for get together, networking, community services & programs from NRNA HQ and obtain technical, programming & logistical support for their social and philanthropic projects. This includes but is not limited to the common platform to be united under NRNA.
   Members enjoy discounts and privileges on products & services from established business houses in Nepal & abroad.
   Members can take part in NRNA elections.
   * Conditions apply from the respective election formed by the NRNA Finland Ry.
   
4. Cancellation of Membership
   Cancellation of membership, on any grounds, means that individuals can no longer benefit from associations programs and projects. Membership of all associated tools and systems will terminate with immediate effect after termination of the membership.
   
   4.1 Cancellation through NRNA
   In the event of misuse of the membership, damages to the reputation of the association or wilful harm caused, NRNA Finland Ry reserves the right to exclude the member(s) in question from the association. Such misuse may include, but not limited to, behaviour which is troublesome or shows a lack of respect towards the association or its partners, criminal actions or actions that are generally regarded to be unethical or contrary to the membership terms and conditions.
   
   4.2 Cancellation by Members
   Members can cancel their membership of NRNA with an advanced notice of 3 months. Cancellation must be made in writing and sent to our membership service department.
   

5. Collection and Use of Personal Information
5.1 What personal information do we collect?
When a new member registers for a membership account through registration form or the video call, we collect basic information about the members (name, city of residence etc), documentary evidence to verify the identity of the person (passport, citizenship, driving licence etc), information to contact the members (email, telephone etc) and contact preferences.

5.2 How do we use your personal information?
We use personal information to help us create, develop, promote, administer and deliver services from the association. From time to time, we may use your personal information to send you important notices, such as changes in our terms, conditions and policies. Because this information is important to your interaction with NRNA Finland Ry, you may not opt out of receiving these communications. We may use your personal information to keep you posted on announcements and news related to NRNA Finland Ry.

Your name and email address may be shared with NRNA ICC which is the central authority of the NRNA Finland Ry. The purpose of sharing the information is to validate your membership at NRNA ICC as well as leverage your access and interaction with NRNA ICC as per the requirement. This also provides you with a privilege to vote and elect the officials at NRNA ICC.

Members’ personal contact information will be shared to a vetted third party solely for election purposes only. The third party shall be restricted to share your personal information for any other purpose except election purposes.

Approved NRNA Finland Ry members full name will be published in our website.

5.3 Data protection regulation in NRNA
Personal information filled on that form will be stored on a secured system and will be visible only for authorised persons from NRNA Finland Ry board for verification & supervision purpose only, NRNA prohibits downloading and exporting and use of the data for personal purpose.

All the data processors in the organisation are automatically obliged with EU GDPR Policy while handling the personal data.

The processing of personal data at NRNA is either for the benefit of the members or for the legal requirements. In the processing and archiving of personal data, the NRNA also complies with data processing practice and data security instructions and good practices. The processing of personal data is monitored and the use of systems that include personal data is tracked.

5.4 Your rights and their enforcement
As a data subject, you have rights related to your own personal data and the processing of them at NRNA. You have, among other things, the right to know whether your personal data are processed at NRNA and which data are processed and request access to the data about you. You also have the right to demand a rectification of inaccurate personal data. The rights are enforced in different manners depending on the reason for the processing.
The obligation of collecting personal data is due to membership verification criteria of NRNA Finland Ry. You have the right to withdraw the consent that you have given at any time. To verify membership eligibility, you have to provide the necessary personal details, otherwise the service cannot be produced.

5.5 Further information
You can contact NRNA Finland Ry if you want to know more about the processing of your personal data.
Contact
Data Protection Officer
info@nrna.fi